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INTRODUCTION - SUPPLY CHAINS
In every industry, whether trading, manufacturing, retailing, hotel, finance, transport, education, health care, etc; there is a need to be able to control and monitor the transfer of goods and services to your customers. The supply chain helps organizations not only to simplify and monitor this process, but also adds more value to the organization in order to increase productivity, speed of response and provides proactive trigger mechanisms.
This whole system is automated, and provides an auditable tracking and reporting system. The main modules contained in the supply chain are
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The Supply Chain module required by most organizations is mostly centered around Inventory control, delivery and purchasing.
In Smartlab, we have extended this further by covering and distinguishing the following:
- Inventory Control
- Procurement
- Store
- Shipping
- Scheduling & Transaction
- Audit & Report
All modules work seamlessly to build a coherent module in order to guide the Supply Chain process. A brief description of each of the sub-modules are as follows:
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Modules Of Supply Chain Management
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1. INVENTORY CONTROL
All organizations, whether in the manufacturing, service, trading, food industry, or community sector has inventory which needs to be planned for, targeted, budget, and made available where and when this is required.
The Inventory Control module automates this by providing
automatic triggers, through consumption, minimum re-order
rate; while taking into consideration lead time, expiry, shelf-life, un-used returns, etc. The basic sub-modules are as follows:
- Inventory Flow
- Inventory Category, Shelf life
- Minimum reorder rate Consumption
- Supplier lead time & auto-trigger
- Approval process
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2. PROCUREMENT
Procurement is a process of getting the required material or services to be used by the organizations. This can be for direct or in-direct material, equipment or services; which could be budgeted or un-budgeted items.
This module provides a systematic method for executing the procurement process, while safe guarding against un-authorized or excessive purchases. In order to provide an automated self-regulating process, several sub-modules are typically required, as follows:
- Budget control & approval
- Consumption, grading
- Purchase Requisite
- Purchase Order
- Quotation & Invoice In
- Payment & TermS
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3. STORE
Store Management is a process which covers the receiving process, validation for quality, quantity, type; placement of parts & services, distribution process. The system may consolidate or independently process individual store locations, or distributors’ stores for inventory or receiving status. The process will be controlled through an automated procedure, in which the sub-modules typically consists of :
- Stores Receiving
- Validation
- Incoming Quality Check
- Placement
- Distribution
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4. SHIPPING
The Shipping module addresses the process of moving goods and services
1 ) From the Supplier
2 ) To the Customer
In a secure and timely manner. The whole process is automated through self checks, and may be self triggered. Typical sub-modules contained herein includes:
- Packaging
- Freight
- Warehousing
- Insurance
- Tax & clearance
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5. SCHEDULING & TRANSACTION
The Scheduling and Transaction module controls the scheduling of material & services
1 ) From Suppliers
2 ) Through company processes
3 ) To the customer
This process ensures timely receiving and delivery of all material and services taking into account internal process and delays.
All transactions from suppliers and customers are verified, payments, receivables and external paperwork routed and tracked.Typical sub-modules included are:
- Planning Process
- Scheduling Incoming Calendar
- Scheduling Outgoing Calendar
- Forms generation & routing
- Approval process
- DD Trigger (Drop-Dead Date)
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6. AUDIT & REPORT
The Audit & Reporting module in the supply chain mechanism is very important, as it provides supervisors and management an overall system of activities within the
1 ) Inventory Control system
2 ) Procurement system
3 ) Store activities & control monitor
4) Shipping activities
5 ) Schedulling & Transaction
In addition, this system also reports transaction value, efficiency of each system, turn around time of goods & services, transaction records and an overall business operations efficiency. Typical sub-modules includes:
- Aging report
- Transaction report
- BTP (Book to Physical)
- Month-end Inventory audit system
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